New Groups Team (NGT) Remit: Difference between revisions

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This remit was adopted by the Board at their meeting of 29th October 2014.        
This remit was adopted by the Board at their meeting of 29th October 2014.  
 
The Team was renamed from Group Affiliation Team (GAT) to New Groups Team (NGT) in June 2019.       




===Working Space and Contact===
===Working Space and Contact===
The working space for GAT is http://groups.yahoo.com/group/newgroupsforfreegle
The current working space for NGT is http://Freegle-New-Groups@groups.io  (previously http://groups.yahoo.com/group/newgroupsforfreegle)


Contact with the team can be made via email.
Contact with the team can be made via email at newgroups@ilovefreegle.org


GAT uses a confidential google spreadsheet to record key data on all applications.
NGT uses a confidential google spreadsheet to record key data on all applications.


===Role===
===Role===
GAT is a small closed team that assesses and processes applications to affiliate new Freegle groups in accordance with Freegle policy and procedures.
NGT is a small closed team that assesses and processes applications to affiliate new Freegle groups in accordance with Freegle policy and procedures.


===Remit===
===Remit===
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*To ask the most active re-use groups which already cover the area if they would like to discuss the possibility of affiliating with Freegle instead of a new group being formed.
*To ask the most active re-use groups which already cover the area if they would like to discuss the possibility of affiliating with Freegle instead of a new group being formed.
*To consult with local Freegle groups, whilst researching and taking into account the geography, demography and population size which is likely to support the ethos of Freegle as a local resource.
*To consult with local Freegle groups, whilst researching and taking into account the geography, demography and population size which is likely to support the ethos of Freegle as a local resource.
*To consult with, as appropriate, the Board,  Freegle UK Central Group and the Structure Working Group.
*To consult with, as appropriate, the Board,  Freegle UK Central Group and the Development Working Group.
*To process applications for affiliation in accordance with agreed procedures.
*To process applications for affiliation in accordance with agreed procedures.
*To give monthly reports to  Freegle UK Central Group with statistics of enquiries and pending, rejected and approved applications. The Report links to be listed on the Freegle Wiki for reference
*To give monthly reports to  Freegle UK Central Group with statistics of enquiries and pending, rejected and approved applications. The Report links to be listed on the Freegle Wiki for reference, [[NGT Reports]].
*To ensure that groups approved by GAT are listed on the Freegle website and launched appropriately.
*To ensure that groups approved by NGT are listed on the Freegle website and launched appropriately.
*To deal with all affiliation enquiries from within the UK; GAT does not have a mandate to approve groups outside the UK.
*To deal with all affiliation enquiries from within the UK; NGT does not have a mandate to approve groups outside the UK.
*To identify areas where new groups should be encouraged.
*To identify areas where new groups should be encouraged.


===Membership===
===Membership===
The current members can be found in the WhosWho spreadsheet.
The current members can be found in the Teams section on Modtools.


If GAT need additional team members, the vacancy will be advertised on Freegle UK Central Group and/or GAT will approach likely candidates. Any Freegle Volunteer can apply and also have the opportunity to log their interest at any time via the Volunteer Coordinator. GAT will record the selection process/rationale and will decide who they would like to join the team. This decision must have the support of all of the GAT members. The name(s) will be put forward to the Board for ratification and the decision will then be final.  The Board Observer has authority to act on behalf of the Board for the purposes of ratification.  A list of the names of suitable candidates who were not selected will be retained by GAT and the Board for consideration for future vacancies.
If NGT need additional team members, the vacancy will be advertised on Freegle UK Central Group and/or NGT will approach likely candidates. Any Freegle Volunteer can apply and also have the opportunity to log their interest at any time via the Volunteer Coordinator. NGT will record the selection process/rationale and will decide who they would like to join the team. This decision must have the support of all of the NGT members. The name(s) will be put forward to the Board for ratification and the decision will then be final.  A list of the names of suitable candidates who were not selected will be retained by NGT and the Board for consideration for future vacancies.<br>
The Board will have access to the Team group via ownership with an ilovefreegle.org email address (newgroups@ilovefreegle.org).


====Selection Criteria====
====Selection Criteria====
The candidate must be a Freegle Volunteer and be able to demonstrate relevant experience. The full range of desirable skills and experience will be included in the membership application form and will include:
The candidate must be a Freegle Volunteer and be able to demonstrate relevant experience. The full range of desirable skills and experience will be included in the membership application form and will include:
*Time and type of involvement in Freegle Yahoo groups
*Time and type of involvement in Freegle local groups
*Good communication skills
*Good communication skills
*Respect for confidentiality
*Respect for confidentiality
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====Conflict of Interest====
====Conflict of Interest====
Any member of GAT who believes they have any conflict of interest in respect of a particular group affiliation application will not be part of the decision making process for that group but can provide local background if required.
Any member of NGT who believes they have any conflict of interest in respect of a particular group affiliation application will not be part of the decision making process for that group but can provide local background if required.
 
===Director Observer===
There will always be a Director observer member on the GAT Yahoo group. The Board will nominate one of their number for this task. The observer's main role is to ensure GAT follow the rules. The observer will seek to spot if a particular case highlights general matters of policy and issues which cross working groups and team boundaries.  The observer will act on behalf of the Board and will ratify proposals for new members of the team as appropriate.  The observer works within the [[Board Observer Guidelines]].
 
 


===Links===
===Links===
*Amendments: refer to [[Document Approval Policy]]
*Amendments: refer to [[Document Approval Policy]]
*The background references to the formation of this Role and Remit are given in the Group Affiliation Team Footnotes
*The background references to the formation of this Role and Remit are given in the New Groups Team Footnotes
*[[GAT Reports]]
*[[NGT Reports]]
*[[Glossary}}
* START Database https://docs.google.com/spreadsheets/d/1NrvgA6hcQksAALu1DlcnQ5HHCMhCM5BunKWSyWkAGVg/edit#gid=0
*Previous Freegle UK document: [[Group Affiliation Team Role Remit Membership]]
* Mapping (core areas) https://www.google.com/maps/d/u/0/viewer?mid=z3QxddVyQKt8.ksh6aGRwyz-k
 
* AF replies: https://docs..google.com/spreadsheets/d/1V1e9WkkqU1zYE-tnKdobvRSFOhdhps5D4FD5BWMvKlU/edit?pli=1#gid=1551852749
* Questionnaire Replies (moves): https://docs.google.com/spreadsheets/d/1wxEFuXtgW9hLzZ9_716zqJNg0X16RAU3tC81pGvYCzw/edit#gid=1028509562
* Stats https://docs.google.com/spreadsheets/d/1KcHBnA8LzgqxzFBst8q6p12ty8RBrDpJ5kiyoU_VLNY/edit#gid=205828918
*Native Group Launch Instructions: https://docs.google.com/document/d/1_RIJloycGpyoa5jba-kSa2rliC7a61FmpGktWSiLXRo
*[[Glossary]]
*Previous Freegle UK document: Group Affiliation Team Role Remit Membershi


[[category:Policies, Procedures, Remits]]
[[category:Policies, Procedures, Remits]][[category:New Groups Team]]

Latest revision as of 08:30, 26 Ocak 2021

This remit was adopted by the Board at their meeting of 29th October 2014.

The Team was renamed from Group Affiliation Team (GAT) to New Groups Team (NGT) in June 2019.


Working Space and Contact

The current working space for NGT is http://Freegle-New-Groups@groups.io (previously http://groups.yahoo.com/group/newgroupsforfreegle)

Contact with the team can be made via email at newgroups@ilovefreegle.org

NGT uses a confidential google spreadsheet to record key data on all applications.

Role

NGT is a small closed team that assesses and processes applications to affiliate new Freegle groups in accordance with Freegle policy and procedures.

Remit

  • To assess applications for new or existing groups to affiliate with Freegle.
  • To ask the most active re-use groups which already cover the area if they would like to discuss the possibility of affiliating with Freegle instead of a new group being formed.
  • To consult with local Freegle groups, whilst researching and taking into account the geography, demography and population size which is likely to support the ethos of Freegle as a local resource.
  • To consult with, as appropriate, the Board, Freegle UK Central Group and the Development Working Group.
  • To process applications for affiliation in accordance with agreed procedures.
  • To give monthly reports to Freegle UK Central Group with statistics of enquiries and pending, rejected and approved applications. The Report links to be listed on the Freegle Wiki for reference, NGT Reports.
  • To ensure that groups approved by NGT are listed on the Freegle website and launched appropriately.
  • To deal with all affiliation enquiries from within the UK; NGT does not have a mandate to approve groups outside the UK.
  • To identify areas where new groups should be encouraged.

Membership

The current members can be found in the Teams section on Modtools.

If NGT need additional team members, the vacancy will be advertised on Freegle UK Central Group and/or NGT will approach likely candidates. Any Freegle Volunteer can apply and also have the opportunity to log their interest at any time via the Volunteer Coordinator. NGT will record the selection process/rationale and will decide who they would like to join the team. This decision must have the support of all of the NGT members. The name(s) will be put forward to the Board for ratification and the decision will then be final. A list of the names of suitable candidates who were not selected will be retained by NGT and the Board for consideration for future vacancies.
The Board will have access to the Team group via ownership with an ilovefreegle.org email address (newgroups@ilovefreegle.org).

Selection Criteria

The candidate must be a Freegle Volunteer and be able to demonstrate relevant experience. The full range of desirable skills and experience will be included in the membership application form and will include:

  • Time and type of involvement in Freegle local groups
  • Good communication skills
  • Respect for confidentiality
  • Ability to research and understand different areas of the UK

Unsuccessful applicants will be notified and private feedback can be requested from the GAT.

Conflict of Interest

Any member of NGT who believes they have any conflict of interest in respect of a particular group affiliation application will not be part of the decision making process for that group but can provide local background if required.

Links

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