New Director Procedure: Difference between revisions

Revision as of 09:28, 3 September 2022

This procedure is the responsibility of the Company Secretary or a director designated prior to the election.

(see Directors_Ending_Term_of_Office_Procedurefor full procedures relating to resignation process)

The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
Central is informed when the resignation has been accepted.
The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.

The Directors are asked to leave the Board discussion Group and any other Director-only groups.
Access removed to Confidential Details Google document.
Access removed from Membership Register.
Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
Officers to change passwords and remove access if applicable.
Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
Update Teams section on ModTools
Delete section from Declarations of Interest

and email the Company Secretary to confirm that they are eligible.

Give access to Confidential Details and ask Director/s to provide their details.
Give access to Board discussion group and Membership Register.
Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
Update Teams section on ModTools
Complete Declarations of Interest section
Update wiki

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@@ Line 37: / Line 37: @@
 *Ensure all named Director roles are appointed - [[Freegle Board#Roles]]
 *Ensure someone is responsible for checking trademark applications.
-*Ensure wiki page [[Freegle_Board]] and Modtools Teams section is undated.
+*Ensure wiki page [[Freegle_Board]] and Modtools Teams section is updated.
 [[Category:Freegle Board]][[Category:Policies, Procedures, Remits]]