Freegle Ltd Adopted Document Summary: Difference between revisions

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|-
|-
|Basic Requirements of a Freegle Group
|Basic Requirements of a Freegle Group
|[[Group Affiliation Requirements Policy]]
|Group Affiliation Requirements Policy
|All previously polled agreements kept in new policy.
|All previously polled agreements kept in new policy.
|-
|-
Line 37: Line 37:
|Ombudsman consulted.
|Ombudsman consulted.
|-
|-
|[[Constitution]]
|Constitution
|[[Rules]]
|[[Rules]]
|Agreed with Freegle UK, FCA and Co-op.
|Agreed with Freegle UK, FCA and Co-op.
|-
|-
|[[Constitution Footnotes]]
|Constitution Footnotes
| none
| none
|Notes to remain on wiki as historical record.
|Notes to remain on wiki as historical record.
|-
|-
|[[Disaffiliation]]
|Disaffiliation
|[[Disaffiliation Procedure]]
|[[Disaffiliation Procedure]]
|GAT consulted.
|GAT consulted.
|-
|-
|[[Elected Roles Autopromotion]]
|Elected Roles Autopromotion
|[[Director Autopromotion Procedure]]
|[[Director Autopromotion Procedure]]
|Returning Officers consulted.
|Returning Officers consulted.
|-
|-
|[[Election and Poll Procedures]]
|Election and Poll Procedures
|[[Election and Poll Procedure]]
|[[Election and Poll Procedure]]
|Returning Officers consulted.
|Returning Officers consulted.
Line 61: Line 61:
|Left this intact as Freegle UK record.  New page to be started for Freegle Ltd.
|Left this intact as Freegle UK record.  New page to be started for Freegle Ltd.
|-
|-
|[[Equality and Diversity Policy]]
|Equality and Diversity Policy
|[[Freegle Equality and Diversity Policy]]
|[[Freegle Equality and Diversity Policy]]
|No changes required
|No changes required
|-
|-
|[[Financial Management and Controls]]
|Financial Management and Controls
|[[Finance Policy]] [[Finance Procedures]] [[Finance Role Remits]]
|[[Finance Policy]] [[Finance Procedures]] [[Finance Role Remits]]
|Treasurer consulted.  Divided into 3 documents to make clear and enable easier alterations if needed.
|Treasurer consulted.  Divided into 3 documents to make clear and enable easier alterations if needed.
|-
|-
|[[Financial Management and Controls reviews]]
|Financial Management and Controls reviews
|none
|none
|Left this intact as Freegle UK record.  New page to be started for Freegle Ltd.
|Left this intact as Freegle UK record.  New page to be started for Freegle Ltd.
|-
|-
|[[Freegle Central Mods Team]]
|Freegle Central Mods Team
|[[Freegle Central Mods Team Remit]]
|[[Freegle Central Mods Team Remit]]
|Consulted with Central Mods Team.
|Consulted with Central Mods Team.
|-
|-
|[[Freegle Direct Membership Lists]]
|Freegle Direct Membership Lists
|[[Freegle Direct Information Policy]]
|Freegle Direct Information Policy
|Adopted unchanged.
|Adopted unchanged.
|-
|-
|[[Freegle Geeks]]
|Freegle Geeks
|[[Geeks Team Remit]]
|[[Geeks Team Remit]]
|Consulted with Geeks Team.
|Consulted with Geeks Team.
|-
|-
|[[Freegle Growth]]
|Freegle Growth
|[[Development Working Group]]
|[[Development Working Group]]
|Closed Growth group, agreed by Group, amalgamated into Development Group.
|Closed Growth group, agreed by Group, amalgamated into Development Group.
|-
|-
|[[Freegle History Policy]]
|Freegle History Policy
|none
|none
|Mothballed policy as not used.
|Mothballed policy as not used.
|-
|-
|[[Freegle Legal]]
|Freegle Legal
|none
|none
|Closed the group.
|Closed the group.
|-
|-
|[[Freegle Local Funding]]
|Freegle Local Funding
|[[Freegle Funding Group]]
|[[Freegle Funding Group]]
|Changed emphasis of remit to encompass all funding opportunities. Agreed by group.
|Changed emphasis of remit to encompass all funding opportunities. Agreed by group.
|-
|-
|[[Freegle Media]]
|Freegle Media
|[[Development Working Group]]
|[[Development Working Group]]
|Closed Media group, agreed by Group, amalgamated into Development Group.
|Closed Media group, agreed by Group, amalgamated into Development Group.
|-
|-
|[[Freegle Mobile Team]]
|Freegle Mobile Team
|none
|none
|Geeks Team agreed to mothball this team.
|Geeks Team agreed to mothball this team.
|-
|-
|[[Freegle Reps Role and Remit]]
|Freegle Reps Role and Remit
|[[Board Role and Remit]]
|[[Board Role and Remit]]
|Changes take into account new [[Rules]].
|Changes take into account new [[Rules]].
|-
|-
|[[Freegle Structure]]
|Freegle Structure
|[[Development Working Group]]
|[[Development Working Group]]
|Closed Structure group, agreed by Group, amalgamated into Development Group.
|Closed Structure group, agreed by Group, amalgamated into Development Group.
|-
|-
|[[Freegle Tech]]
|Freegle Tech
|[[Tech Working Group Remit]]
|[[Tech Working Group Remit]]
|Discussed on Tech group
|Discussed on Tech group
|-
|-
|[[Freegle Tech Team]]
|Freegle Tech Team
|none
|none
|Merged into Freegle Geeks Remit
|Merged into Freegle Geeks Remit
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|Unchanged.
|Unchanged.
|-
|-
|[[Freegle Volunteer]]
|Freegle Volunteer
|[[Freegle Volunteer, National Volunteer, Member]]
|[[Freegle Volunteer, National Volunteer, Member]]
|Expanded to include Freegle Ltd differences.
|Expanded to include Freegle Ltd differences.
|-
|-
|[[Freegle Working Groups]]
|Freegle Working Groups
|[[Working Groups Procedure]]
|[[Working Groups Procedure]]
|Slimmed down procedures to reflect actual practice.
|Slimmed down procedures to reflect actual practice.
|-
|-
|[[Group Affiliation Team - Naming New Groups]]
|Group Affiliation Team - Naming New Groups
|[[Freegle Affiliated Group Name and Logo Guidelines]]
|[[Freegle Affiliated Group Name and Logo Guidelines]]
|Consulted with GAT.
|Consulted with GAT.
|-
|-
|[[Group Affiliation Team Area Guidelines]]
|Group Affiliation Team Area Guidelines
|[[Freegle Affiliated Group Area Guidelines]]
|[[Freegle Affiliated Group Area Guidelines]]
|Consulted with GAT.
|Consulted with GAT.
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|Keep ongoing with future changes.
|Keep ongoing with future changes.
|-
|-
|[[Group Affiliation Team Freegle Affiliation Policy]]
|Group Affiliation Team Freegle Affiliation Policy
|[[Freegle Affiliation Policy]] and [[Freegle Affiliation Application Procedures]]
|[[Freegle Affiliation Policy]] and Freegle Affiliation Application Procedure]
|GAT consulted.  Separated policy from procedures.
|GAT consulted.  Separated policy from procedures.
|-
|-
|[[Group Affiliation Team Procedures]]
|Group Affiliation Team Procedures
|[[Freegle Affiliation Process Procedures]]
|Freegle Affiliation Process Procedures
|GAT consulted.
|GAT consulted.
|-
|-
|[[Group Affiliation Team Role Remit Membership]]
|Group Affiliation Team Role Remit Membership
|[[Group Affiliation Team (GAT) Remit]]
|Group Affiliation Team (GAT) Remit
|GAT consulted.
|GAT consulted.
|-
|-
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|Board consulted.
|Board consulted.
|-
|-
|[[Mailbox Guidelines]]
|Mailbox Guidelines
|[[Freegle Mailbox Guidelines]]
|[[Freegle Mailbox Guidelines]]
|Morphed with Mailbox Remit below.
|Morphed with Mailbox Remit below.
|-
|-
|[[Mailbox remit]]
|Mailbox remit
|[[Freegle Mailbox Guidelines]]
|[[Freegle Mailbox Guidelines]]
|Morphed with Mailbox Guidelines above.
|Morphed with Mailbox Guidelines above.
|-
|-
|[[Mediation Service]]
|Mediation Service
|[[Mediation Service Procedures]]
|[[Mediation Service Procedures]]
|Discussed with Ombudsman.
|Discussed with Ombudsman.
|-
|-
|[[Membership Mod]]
|Membership Mod
|none
|none
|Central Mods consulted.  Separate remit not required.
|Central Mods consulted.  Separate remit not required.
|-
|-
|[[Freegle Group Membership Policy]]
|Freegle Group Membership Policy
|[[Central Discussion and Working Group Membership Policy]]
|[[Central Discussion and Working Group Membership Policy]]
|Central Mods consulted.
|Central Mods consulted.
|-
|-
|[[Moderation of National Groups]]
|Moderation of National Groups
|[[Moderation of National Groups Guidelines]]
|[[Moderation of National Groups Guidelines]]
|Central Mods consulted.
|Central Mods consulted.
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|-
|-


|[[New Group Support]]
|New Group Support
|[[New Group Support Procedures]]
|[[New Group Support Procedures]]
|GAT consulted.
|GAT consulted.
|-
|-
|[[Ombudsman]]
|Ombudsman
|[[Ombudsman Remit]]
|[[Ombudsman Remit]]
|Ombudsman consulted]]
|Ombudsman consulted
|-
|-
|[[ORO Ending Terms of Office Procedure]]
|ORO Ending Terms of Office Procedure
|[[Named Role Holder Ending Term of Office Procedure]]
|[[Named Role Holder Ending Term of Office Procedure]]
|Changed to include any named role appointed by Board.
|Changed to include any named role appointed by Board.
|-
|-
|[[ORO Team Roles and Remits]]
|ORO Team Roles and Remits
|none
|none
|Ombudsman and Returning Officers consulted. Team disbanded.
|Ombudsman and Returning Officers consulted. Team disbanded.
|-
|-
|[[Photos]]
|Photos
|[[Photos and Stories]]
|Photos and Stories
|Extended to include 2 Curator roles.
|Extended to include 2 Curator roles.
|-
|-
|[[Poll Voting]]
|Poll Voting
|[[Poll Voting Protocol Guidelines]]
|[[Poll Voting Protocol Guidelines]]
|Returning Officers consulted.
|Returning Officers consulted.
|-
|-
|[[Rep Individual Roles]]
|Rep Individual Roles
|[[Board Chairman]], [[Company Secretary]], [[Finance Role Remits|Finance Director]], [[Chief Technology Officer]] [[Head of Media]], [[Head of Volunteers]], [[Health and Safety Officer]]
|[[Board Chairman]], [[Company Secretary]], [[Finance Role Remits|Finance Director]], [[Chief Technology Officer]] [[Head of Media]], [[Head of Volunteers]], Health and Safety Officer
|New remits for various Director roles.
|New remits for various Director roles.  Health and Safety Officer role dropped Jan 2022.
|-
|-
|[[Reps Ending Term of Office Procedure]]
|Reps Ending Term of Office Procedure
|[[Directors Ending Term of Office Procedure]]
|[[Directors Ending Term of Office Procedure]]
|Consulted with Board.
|Consulted with Board.
|-
|-
|[[Returning Officer]]
|Returning Officer
|[[Returning Officer Remit]]
|[[Returning Officer Remit]]
|Returning Officers consulted.
|Returning Officers consulted.
|-
|-
|[[Running Polls and Elections]]
|Running Polls and Elections
|[[Poll and Election Guidelines]]
|[[Poll and Election Guidelines]]
|Returning Officers consulted.
|Returning Officers consulted.
|-
|-
|[[Unused and Redundant National Groups]]
|Unused and Redundant National Groups
|[[Unused and Redundant National Groups Procedure]]
|[[Unused and Redundant National Groups Procedure]]
|Board consulted.
|Board consulted.
|-
|-
|[[Website Editing Procedure]]
|Website Editing Procedure
|[[Freegle Website Editing Procedure]]
|[[Freegle Website Editing Procedure]]
|Geeks consulted.
|Geeks consulted.
|-
|-
|[[10% Poll Procedure]]
|10% Poll Procedure
|[[10% Polling Guidelines]]
|[[10% Polling Guidelines]]
|Covered by [[Rules]] 25 and 26.
|Covered by [[Rules]] 25 and 26.

Latest revision as of 15:58, 25 Ocak 2022

In preparation for the handover of assets from Freegle UK to Freegle Ltd, the Board conducted a review of existing relevant documents and required new ones. The review was completed in April 2015. Below is a summary of that review.

To view the Freegle UK superseded documents, go to Archived Documents to see where to find them.


Freegle UK document
Freegle Ltd document Notes
Abandoned Groups Abandoned Groups Procedure Discussed on Structure.
Aims and Ethos Freegle Aims The Objects in the Rules cover the main part of this; wiki page edited to accommodate Freegle Ltd
Appeals Panel Procedure Appeal Panel procedure Ombudsman consulted.
Auditor Role and Remit Finance Role Remits Rules 103-7 cover this. Remit now included with other Finance remits.
Basic Requirements of a Freegle Group Group Affiliation Requirements Policy All previously polled agreements kept in new policy.
Co-opting for an Elected Role Co-option for Elected Roles Returning Officers consulted.
Complaints Complaints Procedure Ombudsman consulted.
Constitution Rules Agreed with Freegle UK, FCA and Co-op.
Constitution Footnotes none Notes to remain on wiki as historical record.
Disaffiliation Disaffiliation Procedure GAT consulted.
Elected Roles Autopromotion Director Autopromotion Procedure Returning Officers consulted.
Election and Poll Procedures Election and Poll Procedure Returning Officers consulted.
Election links none Left this intact as Freegle UK record. New page to be started for Freegle Ltd.
Equality and Diversity Policy Freegle Equality and Diversity Policy No changes required
Financial Management and Controls Finance Policy Finance Procedures Finance Role Remits Treasurer consulted. Divided into 3 documents to make clear and enable easier alterations if needed.
Financial Management and Controls reviews none Left this intact as Freegle UK record. New page to be started for Freegle Ltd.
Freegle Central Mods Team Freegle Central Mods Team Remit Consulted with Central Mods Team.
Freegle Direct Membership Lists Freegle Direct Information Policy Adopted unchanged.
Freegle Geeks Geeks Team Remit Consulted with Geeks Team.
Freegle Growth Development Working Group Closed Growth group, agreed by Group, amalgamated into Development Group.
Freegle History Policy none Mothballed policy as not used.
Freegle Legal none Closed the group.
Freegle Local Funding Freegle Funding Group Changed emphasis of remit to encompass all funding opportunities. Agreed by group.
Freegle Media Development Working Group Closed Media group, agreed by Group, amalgamated into Development Group.
Freegle Mobile Team none Geeks Team agreed to mothball this team.
Freegle Reps Role and Remit Board Role and Remit Changes take into account new Rules.
Freegle Structure Development Working Group Closed Structure group, agreed by Group, amalgamated into Development Group.
Freegle Tech Tech Working Group Remit Discussed on Tech group
Freegle Tech Team none Merged into Freegle Geeks Remit
Freegle UK Central Group Freegle UK Central Group Unchanged.
Freegle Volunteer Freegle Volunteer, National Volunteer, Member Expanded to include Freegle Ltd differences.
Freegle Working Groups Working Groups Procedure Slimmed down procedures to reflect actual practice.
Group Affiliation Team - Naming New Groups Freegle Affiliated Group Name and Logo Guidelines Consulted with GAT.
Group Affiliation Team Area Guidelines Freegle Affiliated Group Area Guidelines Consulted with GAT.
Group Affiliation Team Footnotes continue document Keep ongoing with future changes.
Group Affiliation Team Freegle Affiliation Policy Freegle Affiliation Policy and Freegle Affiliation Application Procedure] GAT consulted. Separated policy from procedures.
Group Affiliation Team Procedures Freegle Affiliation Process Procedures GAT consulted.
Group Affiliation Team Role Remit Membership Group Affiliation Team (GAT) Remit GAT consulted.
Group Launch Coordinator none GAT consulted. Agreed to include information in team remit, rather than keep separate.
Links and Partnerships Procedure Partnerships and Website Links Procedure Board consulted.
Mailbox Guidelines Freegle Mailbox Guidelines Morphed with Mailbox Remit below.
Mailbox remit Freegle Mailbox Guidelines Morphed with Mailbox Guidelines above.
Mediation Service Mediation Service Procedures Discussed with Ombudsman.
Membership Mod none Central Mods consulted. Separate remit not required.
Freegle Group Membership Policy Central Discussion and Working Group Membership Policy Central Mods consulted.
Moderation of National Groups Moderation of National Groups Guidelines Central Mods consulted.
AGM 2011 Proposal for National Volunteers Procedure National Volunteers Procedure Board consulted.
New Group Support New Group Support Procedures GAT consulted.
Ombudsman Ombudsman Remit Ombudsman consulted
ORO Ending Terms of Office Procedure Named Role Holder Ending Term of Office Procedure Changed to include any named role appointed by Board.
ORO Team Roles and Remits none Ombudsman and Returning Officers consulted. Team disbanded.
Photos Photos and Stories Extended to include 2 Curator roles.
Poll Voting Poll Voting Protocol Guidelines Returning Officers consulted.
Rep Individual Roles Board Chairman, Company Secretary, Finance Director, Chief Technology Officer Head of Media, Head of Volunteers, Health and Safety Officer New remits for various Director roles. Health and Safety Officer role dropped Jan 2022.
Reps Ending Term of Office Procedure Directors Ending Term of Office Procedure Consulted with Board.
Returning Officer Returning Officer Remit Returning Officers consulted.
Running Polls and Elections Poll and Election Guidelines Returning Officers consulted.
Unused and Redundant National Groups Unused and Redundant National Groups Procedure Board consulted.
Website Editing Procedure Freegle Website Editing Procedure Geeks consulted.
10% Poll Procedure 10% Polling Guidelines Covered by Rules 25 and 26.
no existing document Director Role Description Remit for Director agreed by TSW Team and Reps.
no existing document Document Approval Policy New document to clarify where authority lies for adopting Rules, Policies etc.
no existing document Register of Members and Directors New page on wiki to explain how the registers are generated and kept.
no existing document Freegle Membership Application Form [1] New document for membership of Freegle Ltd
no existing document Contract for Services Board consulted with legal adviser.
no existing document Paying People in Freegle Guidelines Discussed and recommended for adoption by Structure Group
no existing document Glossary Single link for new documents, instead of lengthy definitions on each one.
no existing document Freegle Ltd Membership Explanation of being a member of IPS/Freegle Ltd
no existing document Board Observer Guidelines Board consulted
no existing document Conflicts of Interest Procedure Board consulted
no existing document Development Working Group Agreed with Structure, Growth and Media Working Groups
no existing document Social Media Guidelines New document to tidy up guidelines for all national interactions with public.
Wiki All pages will be systematically checked after all documents above are implemented and Freegle UK mothballed, to ensure the whole wiki is compliant with new Freegle Ltd structure.