New Director Procedure: Difference between revisions

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===Resignation Mid Term===
===Resignation Mid Term===
(see [[Directors_Ending_Term_of_Office_Procedure]]for full procedures relating to resignation process)
(see [[Directors_Ending_Term_of_Office_Procedure]] for full procedures relating to resignation process)


*The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
*The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
*Central is informed when the resignation has been accepted.
*Central is informed when the resignation has been accepted.
*The Returning Officers are emailed for information and in case an election is needed.
*The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.
 
===Resignation and Retirement===
===Resignation and Retirement===
* The Directors are asked to leave the Board discussion Group and any other Director-only groups.
* The Directors are asked to leave the Board discussion Group and any other Director-only groups.
* Access removed to Confidential Details Google document.
* Access removed to Confidential Details Google document.
* Access removed from Black Box
* Access removed from Membership Register.
* Access removed from Membership Register.
* Access removed to Trello Boards/Set up new account
* Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.   
* Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.   
* Officers to change passwords and remove access if applicable.                                                 
* Officers to change passwords and remove access if applicable.                                                 
* Start a new conversation thread for Board meetings on Skype.
* The Membership Register to be amended.
* Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
* Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
* Update Teams section on ModTools, including the bio that appears on ilovefreegle.org/about
* Delete section from Declarations of Interest


==DIRECTOR APPOINTMENT==
==DIRECTOR APPOINTMENT==
*Ask Directors to read:
*Ask Directors to read:


http://www.hmrc.gov.uk/charities/guidance-notes/chapter2/model-dec-ff-persons.pdf
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/597664/Fit-and-proper-persons-helpsheet-and-declaration.pdf


and email the Company Secretary to confirm that they are eligible.
and email the Company Secretary to confirm that they are eligible.
*Give access to Confidential Details and ask Director/s to provide their details.
*Give access to Confidential Details and ask Director/s to provide their details.
*Give access to Board discussion group, Trello and Membership Register.
*Give access to Board discussion group and Membership Register.
*Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
*Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
*Update Teams section on ModTools
*Complete Declarations of Interest section
*Update wiki


==Miscellaneous Tasks==
==Miscellaneous Tasks==
Line 34: Line 38:
*Ensure all named Director roles are appointed - [[Freegle Board#Roles]]
*Ensure all named Director roles are appointed - [[Freegle Board#Roles]]
*Ensure someone is responsible for checking trademark applications.
*Ensure someone is responsible for checking trademark applications.
*Ensure wiki page [[Freegle_Board]] and Who’s Who spreadsheet http://freegle.in/whoswho are updated.
*Ensure wiki page [[Freegle_Board]] and Modtools Teams section is updated.


[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]]
[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]]

Latest revision as of 19:46, 19 September 2022

This procedure is the responsibility of the Company Secretary or a director designated prior to the election.

DIRECTOR RETIREMENT

Resignation Mid Term

(see Directors_Ending_Term_of_Office_Procedure for full procedures relating to resignation process)

  • The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
  • Central is informed when the resignation has been accepted.
  • The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.

Resignation and Retirement

  • The Directors are asked to leave the Board discussion Group and any other Director-only groups.
  • Access removed to Confidential Details Google document.
  • Access removed from Black Box
  • Access removed from Membership Register.
  • Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
  • Officers to change passwords and remove access if applicable.
  • Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
  • Update Teams section on ModTools, including the bio that appears on ilovefreegle.org/about
  • Delete section from Declarations of Interest

DIRECTOR APPOINTMENT

  • Ask Directors to read:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/597664/Fit-and-proper-persons-helpsheet-and-declaration.pdf

and email the Company Secretary to confirm that they are eligible.

  • Give access to Confidential Details and ask Director/s to provide their details.
  • Give access to Board discussion group and Membership Register.
  • Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
  • Update Teams section on ModTools
  • Complete Declarations of Interest section
  • Update wiki

Miscellaneous Tasks

  • Ensure all named Director roles are appointed - Freegle Board#Roles
  • Ensure someone is responsible for checking trademark applications.
  • Ensure wiki page Freegle_Board and Modtools Teams section is updated.





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