AGM 2011

AGM 2011 Dates

The AGM was held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central. You can find this group here - please join to keep informed.

Apologies for absence were submitted by posting a message on the apologies thread on Central starting 24 October, ending at the commencement of the AGM.

Notice of Meeting

(This message was sent to all Freegle Volunteers via an email to the List Owner address of all Freegle affiliated groups)

The first Freegle AGM will be held from 31st October to 6th November 2011 in accordance with our Constitution. The business of the AGM will be held on the FreegleUK Central group over the period of 7 days.

AGM papers are starting to be uploaded on this Freegle wiki http://wiki.ilovefreegle.org/AGM_2011 . The final papers and information will be posted by 21st October 2011. Protocol for the meeting and all relevant information on the AGM will be provided on the wiki.

If you have an item that you wish to raise at the AGM, please inform Edward Hibbert edward@ehibbert.org.uk by 14th October with a paper explaining the issue and with a clear recommendation that can be voted upon. Only business notified on the final Agenda will be discussed as part of the official AGM proceedings. Please consider carefully whether any issue you wish discussed needs to be part of the AGM or would be more appropriate to be raised through the normal channels of discussion and debate on the central groups.

We strongly recommend that all Volunteers ensure they are members of FreegleUKCentral [[1]] in plenty of time in order to participate in the AGM. Any polls or decisions that need to be made will be notified by Special Notice on that group.

Apologies for absence can be submitted by posting a message on the Apologies thread on Central starting 24 October, ending at the commencement of the AGM. If you are not a member of Central and unable to post your own message, please send your apologies to Alison freegleburgesshill@gmail.com - who will post them on your behalf. Alison will be producing minutes of the meeting.

Freegle Reps

Protocol for the Meeting

• The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.

• Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.

• Any polls that are required to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.

• The Returning Officer will run any required polls (these will be conducted on Central and notified by special notice).

• 72 hours will be allowed for polls, with results to be concluded by the end of the AGM week.

• AGM discussions will follow a clear protocol:
  • only the Chair will be allowed to start official AGM agenda item discussions,
  • any contributions to that discussion will only be considered if they are submitted under the established subject line, and
  • the Chair will conclude each discussion item at an appropriate time at his sole discretion.

• Minutes will be taken of the meeting.

Agenda

The inaugural AGM of Freegle will be held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central.

a. Apologies

b. Report from Reps 2010-2011

c. Appointment of Auditor

d. Financial Report

e. Reports from Working Groups and Teams

f. National Volunteers proposal

g. Amendments to Ombudsman and Returning Officer documents

Reports and Papers for the AGM

The following reports and papers will be presented to the AGM:

Annual Report from the Reps
Appointment of Auditor
Finance Report
Structure Working Group
Tech Working Group
Start Working Group
Group Affiliation Team
Media Working Group
Freegle Mailbox
National Volunteers Proposal
Amendments to Ombudsman and Returning Officer documents

Minutes

Minutes of the meeting.

Related Information

AGM 2011 Timeline