Policies, Procedures and Remits

This section contains links to all those documents we have put in place to keep Freegle ticking over centrally:

1

10% Polling Guidelines

• No set reviews required
• Explanation of Rules in respect of previous policy of Freegle Ltd

2

2010 election

• Agreed by poll on Central
• No need for review or amendment (one off procedure)

A

Aims and Ethos Statement

• Adopted after consultation on Structure Working Group and Central
• Now forms part of Constitution
• No set reviews required
• Amendments subject to national poll

Appeals Panel Procedure

• Adopted by national poll
• No set reviews required
• Amendments via initial agreement by Reps, subject to ratification by national poll

Auditor Role and Remit

• Adopted by poll on Structure Working Group
• No set reviews required
• Amendment via poll on Structure

C

Complaints Procedure

• Recommended by People Working Group to Central for adoption
• Adopted after consultation opportunity on Central (no poll)
• No set reviews required
• Amendments to be notified by Reps with consultation period on Central

Constitution

• Adopted by national poll
• No set reviews required
• Amendments can only be done by national poll - full rules on this contained within the document, section 12.

Constitution Footnotes

• Document tracking any changes to the Constitution or notes, not subject to formal review or amendment

D

December 2010 Poll

• One off document - not subject to formal review or amendment

Disaffiliation Procedure

• Adopted after consultation opportunity on Central
• No set reviews required
• Amendments to be notified by Reps with consultation period on Central .

E

Elected Roles Autopromotion Procedure

• Adopted by national poll
• No set review required
• Amendments to be posted on Central for comments and poll

Election and Poll Procedures

• Adopted by national poll
• No set review required
• Amendments to be posted on Central for comments and poll

Election links

• Document tracking links to election paperwork, no formal review or amendments required

Equality and Diversity Policy

• Agreed on Central after recommendation by Reps
• To be reviewed annually, or following an incident or complaint, or a change in legislation
• Amendments to be notified by Reps with consultation period on Central

F

Freegle Direct Membership Lists Policy

• Reps recommended adoption to Central (no poll)
• No formal reviews required
• Amendments to be notified by Reps with consultation period on Central

Financial Management and Controls Policy and Procedures

• Adopted by national poll
• Annual review by Reps required
• Amendments to be notified by Reps with consultation period on Central

Financial Management and Controls reviews

• Document tracking changes to Procedure - no formal review or amendments required

Freegle Central Mods Team Remit

• Document still in draft and not yet formally adopted

Freegle Geeks Team Remit

• Devised and adopted by the Geeks group
• No formal review required
• No amendment process in place

Freegle Group Membership Policy

• Devised and recommended by Reps, agreed on Central (not polled)
• No formal review required
• No amendment process in place

Freegle Growth Working Group Remit

• Devised and adopted by the Growth Group
• No formal review required
• No amendment process in place

Freegle Local Funding Working Group Remit

• Devised and adopted by the first Group owners
• No formal review required
• No amendment process in place

Freegle Media Working Group Remit

• Devised and adopted by the Media Group
• No formal review required
• No amendment process in place

Freegle People Working Group Remit

• Group disbanded - remit no longer relevant

Freegle Reps Role and Remit

• Adopted by national poll
• No formal review required
• Changes to Remit section are subject to national poll. Changes to Working practices section can be adopted following a period of consultation on Central.

Freegle Structure Working Group Remit

• Devised and adopted by the Structure Group
• No formal review required
• No amendment process in place

Freegle Tech Working Group Remit

• Devised and adopted by the Tech Group
• No formal review required
• No amendment process in place

Freegle Tech Team Remit

• Devised and adopted by the Tech Team
• No formal review required
• No amendment process in place

Freegle UK Central Group Procedures

• Devised by Central Group moderators, still in draft
• No formal review required
• No amendment process in place

Freegle Working Groups Remit and Procedure

• Adopted by national poll
• No formal review required
• Amendments to be posted on Central for comments and polling.

G

Group Affiliation Team - GAT

• Document giving links to the various GAT responsibilities - no formal review or amendment required

Group Affiliation Team - Naming New Groups Procedural guidelines

• Agreed by Reps
• No formal review required
• Amendments via discussion on Structure and recommendation to Reps to adopt

Group Affiliation Team Area Guidelines

• Agreed by Reps
• No formal review required
• Amendments via discussion on Structure and recommendation to Reps to adopt

Group Affiliation Team Footnotes

• Document tracking changes to various GAT documents - no formal review or amendment required

Group Affiliation Team Freegle Affiliation Policy

• Agreed by Reps
• No formal review required
• Amendments to be posted on Central for comments and polling.

Group Affiliation Team Procedures

• Agreed by Reps
• No formal review required
• Amendments via discussion on Structure and recommendation to Reps to adopt

Group Affiliation Team Role Remit Membership

• Agreed by Reps
• No formal review required
• Amendments via discussion on Structure and recommendation to Reps to adopt

Group Launch Coordinator Remit

• Agreed by Reps
• No formal review required
• Amendments via discussion on Structure and recommendation to Reps to adopt

J

January 2010 Poll

• Summary of poll - no review or amendment required

July 2011 Poll

• Summary of poll - no review or amendment required

June 2010 Poll]

• Summary of poll - no review or amendment required

June 21st 2010 Poll

• Summary of poll - no review or amendment required

L

Links and Partnerships Procedure

• Agreed by Reps and adopted after consultation period on Central
• No formal review required
• Amendments by Reps after consultation period on Central

M

Mailbox Guidelines

• Agreed by Reps subject to Central discussion
• No formal review required
• Amendments to be recommended by Reps, subject to Central consultation

Mailbox remit

• Agreed by Reps subject to Central discussion
• No formal review required
• Amendments to be recommended by Reps, subject to Central consultation

May 2011 Poll

• Summary of poll - no review or amendment required

Mediation Service Remit and Procedures

• Agreed on Central
• No formal review required
• Amendments to be recommended by Reps, subject to Central consultation

Mentor Team Remit

• Agreed by Growth Working Group
• No formal review required
• Amendments by Growth group

Moderation of National Groups Guidelines

• Adopted by Reps after consultation period on Central
• No formal review required
• Amendments to be recommended by Reps, subject to Central consultation

N

New Group Support Procedure

• Adopted by Reps
• No formal review required
• Amendments via discussion on Structure and/or Growth and recommendation to Reps to adopt

November 2009 Poll

• Summary of poll - no review or amendment required

O

ORO Ending Terms of Office Procedure and Policy

• Adopted by national poll
• No formal review required
• Amendments to be agreed by Reps and subject to ratification by national poll

October 2009 Poll

• Summary of poll - no review or amendment required

October 2012 Poll

• Summary of poll - no review or amendment required

Ombudsman Remit

• Adopted by national poll
• No formal review required
• Amendments to be agreed by Reps and subject to ratification by national poll

P

Photos Guidelines and remit for Curator

• Adopted by Geeks?
• No formal review required
• Amendments by Tech Group?

Poll Voting Procedure

• Agreed by national poll
• No formal review required
• Amendments proposed and polled on Central

Polls

• Document listing polls - no formal review or amendment required

R

Reps Ending Term of Office Procedure

• Adopted by national poll
• No formal review required
• Amendment to be agreed by Reps and subject to ratification by national poll

Reps Working Practices Amendments

• Document detailed changes in Reps Working Practices Procedures - no formal review or amendment required

Returning Officer Remit

• Adopted by national poll
• No formal review required
• Amendments to be agreed by Reps and subject to ratification by national poll

Running Polls and Elections

• Document pulling together excerpts of other procedures
• Amendments to be made in response to linked document changes

S

Safeguarding Statement

• Adopted by Reps after consultation period on Central
• No formal review required
• Amendments to be recommended by Reps, subject to Central consultation

T

Trading Subsidiary Working Team Remit

• Adopted by Structure
• No formal review required
• Amendments to be agreed by Structure

W

Website Editing Procedure

• Agreed by Reps
• No formal review required
• Amendments by Reps after consultation period on Central

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