Protocol for Annual General Meeting

Protocol for holding Freegle Ltd AGM online.

• The meeting will take place on Freegle UK Central.

• The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.

• The Returning Officers will conduct a 24 hour poll to assess the quorum at the beginning of the meeting

• Although all volunteers are welcome to 'attend' the meeting, only Members can vote and form the quorum.

• Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.

• Any polls that are required are to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.

• The Returning Officer will run any required polls (these will be conducted on Central and notified by special notice).

• 72 hours will be allowed for polls, with results to be concluded by the end of the AGM period.

• AGM discussions will follow a clear protocol:
  • only the Chair will be allowed to start official AGM agenda item discussions,
  • any contributions to that discussion will only be considered if they are submitted under the established subject line, and
  • the Chair will conclude each discussion item at an appropriate time at his sole discretion.

• Minutes will be taken of the meeting.

Links:

• AGM 2015
• AGM 2016
• AGM 2017