Data Protection Guidelines

Guidelines for Volunteer Moderators

This guidance is aligned to the freegle Data Protection Policy sections Data Protection Policy

Definition of Personal Data - This is anything that can identify a living person. In your role as a moderator it will typically be things like their email address, location and possibly other things they write in emails.

Obtaining Consent - We don't expect you to ask for consent to use emails people send you. However, if information is sent to you clearly only about Freegle, as good practice you should not use this information outside of the Freegle context.

Allowing Access to Data - Deleting Data - Right to be forgotten Minimising Data retained - Review and retention rules Storing data securely

Keeping Personal Data - If you keep data on any system, be it you PC, Yahoo group files, Google Docs or written in a note book you must take responsibility to do the following

1. Keep only what is necessary to effectively run the group. Although it may be tempting to keep everything that has ever been emailed to you about Freegle this means you may have out of date information 2. Everything you have kept about anyone who was or is a member will be in scope of a subject access request

Guidelines for Functional Groups (i.e. freegle Growth, Freegle Media etc )

Its assumed that

Guidelines for the Data Protection Officer

"How To" Section for Users

Useful Links

• Data Protection Policy - Policies for dealing with Personal Data
• Data Protection Guidelines - Guidelines for Volunteers
• Data Protection Compliance - Volunteer Task list - Ongoing and completed tasks
• Spam - further explanation to counter accusations that we spam!
• Basic Information
• Admin