Auto-responses: Difference between revisions

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An auto-response is an email that is sent automatically in reply to another email - they are most commonly used by people who are on holiday. Unfortunately there have been instances where unscrupulous members have set up auto-responses in order to try and harvest items from Freegle groups, or advertise services. These messages don't always come from an email address that is subscribed to a group. Additionally email accounts (particularly hotmail) can be hacked into so an auto-response may have nothing to do with the account holder. The section below called spammers <---hyperlink here please has some useful tips
An auto-response is an email that is sent automatically in reply to another email - they are most commonly used by people who are on holiday. Unfortunately there have been instances where unscrupulous members have set up auto-responses in order to try and harvest items from Freegle groups, or advertise services. These messages don't always come from an email address that is subscribed to a group. Additionally email accounts (particularly hotmail) can be hacked into so an auto-response may have nothing to do with the account holder. The section below called spammers &lt;---hyperlink here please has some useful tips  


'''
How to recognise an auto-response:  
How to recognise an auto-response:'''


* The message will arrive almost as soon as a post has been made - they can even arrive shortly after sending a special notice or an admin to the group!
*The message will arrive almost as soon as a post has been made - they can even arrive shortly after sending a special notice or an admin to the group!


* They usually don't mention the item offered by name – they may say something like ‘I’d like to have that’
*They usually don't mention the item offered by name – they may say something like ‘I’d like to have that’


<br>


'''What to do about auto-responses:'''
'''What to do about auto-responses:'''  


*Encourage members not to give their items to the first person to respond (see Fair Offer Policy <---hyperlink here)
*Encourage members not to give their items to the first person to respond (see Fair Offer Policy &lt;---hyperlink here)


*Encourage members to only give items to posts that mention the item in their initial response, or show other signs that someone has read the post.
*Encourage members to only give items to posts that mention the item in their initial response, or show other signs that someone has read the post.
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*Issue a warning.
*Issue a warning.


*Inform other Freegle group mods by sending a message to your regional mods group.
*Inform other Freegle group mods by sending a message to your regional mods group.  
*Send this Admin:[[Autoresponders|Autoresponders]]


Back to [[Specific Circumstances]]


Back to [[Specific Circumstances]]
[[Category:Specific_Problems]] [[Category:Specific_Circumstances]]
[[Category:Specific Problems]]
[[Category: Specific Circumstances]]

Revision as of 17:00, 15 Ocak 2011

An auto-response is an email that is sent automatically in reply to another email - they are most commonly used by people who are on holiday. Unfortunately there have been instances where unscrupulous members have set up auto-responses in order to try and harvest items from Freegle groups, or advertise services. These messages don't always come from an email address that is subscribed to a group. Additionally email accounts (particularly hotmail) can be hacked into so an auto-response may have nothing to do with the account holder. The section below called spammers <---hyperlink here please has some useful tips

How to recognise an auto-response:

  • The message will arrive almost as soon as a post has been made - they can even arrive shortly after sending a special notice or an admin to the group!
  • They usually don't mention the item offered by name – they may say something like ‘I’d like to have that’


What to do about auto-responses:

  • Encourage members not to give their items to the first person to respond (see Fair Offer Policy <---hyperlink here)
  • Encourage members to only give items to posts that mention the item in their initial response, or show other signs that someone has read the post.
  • If the auto-response is offering a service or advertising a product, search the membership list for the email address or similar.
  • Set any member who seems to be auto-responding to moderation and 'no emails.'
  • Contact the member and inform them that using Freegle to advertise is not allowed.
  • Issue a warning.
  • Inform other Freegle group mods by sending a message to your regional mods group.
  • Send this Admin:Autoresponders

Back to Specific Circumstances